What documents do I need to sell my car?

Planning to sell your car? This guide breaks down all the documents you need to ensure a quick and hassle-free sale.

If you’re wondering, what do I need to sell my car? Or asking what documents do I need to sell my car, you’re not alone. Selling a car involves specific paperwork to ensure a smooth and legal transaction.

This guide will walk you through the essential documents for selling a car, covering all the paperwork you need to sell your car so you can confidently complete the sale without any hassle.

What paperwork do I need to sell my car?

Technically, you can sell a car without the proper paperwork, but doing so often leads to headaches, lost value, and wary buyers. Without the right documents, your sale could drag on or even fall through entirely. To make the process smooth, secure the best price, and attract serious buyers, having the essential paperwork is a must. Here’s what you need to have on hand before you sell your car.

1. V5C logbook

The V5C logbook is the key document for transferring car ownership. How you handle it depends on your buyer: sell privately, and you fill out sections 2 and 6; sell to a dealer, fill out section 4. Dealers usually take the V5C and handle the rest.

If selling privately, send the completed V5C to the DVLA promptly. Be aware that you remain liable for any fines until the transfer is confirmed.

You can also transfer ownership online via the DVLA website, where the new owner will receive their updated logbook by post.

2. Service history

A complete service history boosts your car’s value by proving it’s been well cared for. The service book is usually found with the owner’s manual and shows stamped records of all manufacturer-scheduled maintenance, including dates, mileage, and service details.
Giving this to the buyer not only builds trust but also helps them keep the car in tip top condition.

3. MOT certificate history

An MOT is your car’s yearly proof that it’s safe and roadworthy and is essential for any vehicle over three years old. Buyers will expect to see a valid MOT certificate and check for any outstanding advisories that could cost them later.

While paper certificates aren’t strictly necessary anymore (thanks to tools such as our online MOT history check), having printed copies and receipts for completed advisory work can boost buyer confidence and help you seal the deal faster.

4. Proof of reservation and purchase

These days, it’s uncommon for buyers to pay in full on the spot. Often, they’ll view the car, then sort out financing before returning. To secure the sale, they may leave a holding deposit – and you should always provide a receipt as proof.

The deposit receipt should include:

• Buyer and seller names
• Car make, model, registration, and VIN
• Deposit amount and remaining balance
• Date of deposit
• Signatures from both parties

Each of you should keep a copy. This confirms the agreed price and gives the buyer peace of mind the car won’t be sold to someone else.

When the buyer returns to complete the purchase, issue a second receipt for the full amount paid – again, with copies for both sides. It’s a simple step that protects everyone and keeps the deal on track.

5. Insurance policy

If you’ve ever made a claim on your car insurance, you should include the relevant repair documents to prospective buyers, as this will reassure them that the necessary repairs have been carried out – and that you’re disclosing all the relevant information to them.

After selling your car, remember to inform your insurer that you want to cancel your policy (you may be charged a cancellation fee).

6. Remaining car warranty

If a warranty is still covering your car, you’ll need to tell the provider that the car has been sold. In most cases, the car’s warranty can be transferred to the new owner, which could help you secure a better price for your car.

If you do transfer the warranty, the new owner will need any related documentation you have.

7. Repairs and car parts receipts

Whenever you get your car repaired, the garage should give you an invoice detailing all the work that has been done and what parts were used. This evidence of essential maintenance, and the quality of parts, can help seal the deal when selling your car.

Optional paperwork for selling a car

Here are some additional documents to consider when selling your car:

1. Car owner’s handbook

The owner’s manual, the instruction book for the car, is usually found in the glovebox. It contains all the information a car’s owner needs to understand the car and its features, along with the car’s specifications for tyre pressure, fluid levels and other maintenance-related items.

2. Finance settlement letter

If the car you’re selling is still being paid for as part of a finance agreement, you’ll also need a valid finance settlement letter, showing the final settlement figure and finance company bank details.

3. Number plate retention form (V317)

This only applies if you have a private number plate that you want to transfer to your next car.

Download a V317 form from the gov.uk website, which offers two options for retaining your plate. You can either apply to transfer it straight to a different car, or keep it on a retention document for 10 years if you haven’t yet bought a replacement car. The fee for each of these options is £80. Just fill out the form and send it back to the DVLA.

Read our number plate retention guide if you wish to keep your number plate.

4. Proof of identity and address

It’s not a legal requirement, but bringing ID – such as your driving licence or passport – plus proof of address can go a long way. It builds trust, reassures the buyer you’re the genuine owner, and helps make the sale feel safe and straightforward for both parties.

What documents do I need to sell my car through Carwow?

Selling your car through Carwow is quick and easy, but being prepared makes all the difference. To get started, have your registration details, clear photos, and key information such as your car’s mileage and service history ready.

When your car is being collected, make sure you have these documents to hand to ensure a smooth handover:

• The V5C logbook
• Your driving licence for ID verification
• Complete service history to boost buyer confidence
• Spare keys (if available)
• Finance settlement letter, if your car is still on finance
• Locking wheel nut key, if applicable

Paperwork for selling a car FAQs

Can I sell my car without a V5?

Yes, you can sell a car without a V5C logbook, but it often makes the sale harder and may force you to lower the price. Buyers may be more wary, as a missing V5C can raise suspicions, even if unfairly. To avoid haggling and boost buyer confidence, it’s usually worth paying £25 for a replacement logbook.

What to write on a receipt when selling a car privately

When selling a car privately, your receipt should include key details to make sure you and the buyer are protected. Here’s what to write on it:

• Date of sale
• Full name and addresses of both seller and buyer
• Car details: Make, model, year, registration number, and VIN (vehicle identification number)
• Agreed-upon sale price clearly stated
• Statement of Ownership confirming you are the legal owner and the car is sold “as seen” (or with any warranties if applicable)
• Signatures of both seller and buyer

Car change? Carwow!

Looking for a new set of wheels? With Carwow you can sell your car quickly and for a fair price – as well as find great offers on your next one. Whether you’re looking to buy a car brand new, are after something used or you want to explore car leasing options, Carwow is your one stop shop for new car deals.

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